Asociatia Phoneo

ASOCIAȚIA PHONEO, Telefon: +40 748 317 277

Privacy Policy

General

Your data privacy is one of our fundamental commitments. Accordingly, we take the utmost care to process your personal data in accordance with the principles laid down in European data protection legislation (Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data (“GDPR”)).

In accordance with Regulation (EU) 2016/679 on the protection of natural persons, personal data means any information relating to an identified or identifiable natural person, and an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to his or her physical, physiological, genetic, mental, economic, cultural or social identity. This privacy policy concerns the personal data of our beneficiaries, partners, other persons who contact us and their representatives, prospective employees and applies to that data collected through our website www.phoneo.ro, as well as personal data we collect through e-mail or other offline contacts.

PERSONAL DATA CONTROLLER

PHONEO Association, as data controller, with registered office in Cluj-Napoca, Romania, Str. Decebal 22-24, contact phone: +40 748 317 277, office@phoneo.ro, processes your personal data in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), Law No. 190/2018 on measures implementing the General Data Protection Regulation and any other applicable legal regulations.

All requests concerning the exercise of data subjects’ rights should be addressed to the Data Protection Officer (DPO) at the following e-mail address: gdpr-phoneo@phoneo.ro. Further information on the processing of personal data by the PHONEO Association can be requested by contacting the Data Protection Officer at the same email address.

HOW WE COLLECT PERSONAL DATA

In general, our intention is to collect only personal data that is voluntarily provided by you by visiting https://phoneo.ro. We obtain personal data through your completion of online forms, newsletter subscriptions. The data collected is the minimum necessary to be able to provide you with information about our work and projects or how you can get involved.

FOR WHAT PURPOSES WE PROCESS YOUR PERSONAL DATA

We may use your personal data for the following purposes (“Permitted Purposes”):

  • Receiving donations – legal basis: conclusion or performance of contract. The data collected is the data you register on the website: name, surname, e-mail address, bank account, telephone, city, county, street, number, postal code.
  • Management and administration of the contractual relationship with our donors – legal basis: conclusion or performance of the contract. The data collected is the data you register on the website: name, surname, e-mail address, bank account, telephone, city, county, street, number, postal code.
  • Periodic newsletter – we may send you various communications through the channels you provide (email) to keep you informed about the projects you are involved in or the activities and events of the association – legal basis: your consent. The data collected are those you register on the website: email address.

THE LEGAL GROUNDS FOR PROCESSING PERSONAL DATA

Any processing of your personal data will be carried out on the basis of one of the legal grounds below:

  1. Conclusion or performance of the contract – Art. 6, para.1, lit. b GDPR.
  2. Your consent – art. 6, paragraph 1, lit. a GDPR.

DISCLOSING YOUR DATA TO RECIPIENTS OR CATEGORIES OF RECIPIENTS

We may disclose your personal data only to those employees of the PHONEO Association who effectively manage the marketing projects in which you are involved, to those entities contracted by the Association to outsource some services in which the processing of personal data will be necessary (email management/email services: MailChimp, Mail Agent), respectively service providers who manage the Association’s websites with access to the data only in case of malfunctioning of the website, the service providers do not have access to the bank account), Libra Bank, EuPlătesc online payment platform (data required according to banking regulations in case of payment).

TRANSFERS TO THIRD COUNTRIES

Data of individuals registered by them on the Association’s website are not transferred and will not be transferred to third countries.

HOW LONG WE KEEP PERSONAL DATA

All donors’ personal data will be kept for a period of up to 3 years after the end of the program related to the donation contract. When you sign up to receive the newsletter, your data will be processed until such time as you decide to stop receiving this information by sending a request to gdpr-phoneo@phoneo.ro. You can also unsubscribe from receiving communications from us at any time by using the unsubscribe link in the information you receive by email.

DATA SUBJECTS’ RIGHTS REGARDING THE PROCESSING OF PERSONAL DATA

The Association ensures the exercise of these rights and provides full information below:

  • The right of access to data – you have the right to obtain from the PHONEO Association a confirmation as to whether or not personal data concerning you is being processed and access to that data; you may also obtain a copy of the personal data provided to the Association and subject to processing; for any other copies requested by you, the Association may charge a reasonable fee based on administrative costs; if you submit your request in electronic format and unless you request another format, the information will be provided to you in a commonly used electronic format.
  • The right to rectification – you have the right to obtain from PHONEO Association the rectification of inaccurate personal data, as well as the right to obtain the completion of personal data that are incomplete.
  • The right to erasure – you have the right to obtain from the Association the erasure of your personal data without undue delay, and the Association is obliged to erase personal data when: (i) the personal data are no longer necessary for the purposes for which they were collected or processed; (ii) you withdraw your consent on the basis of which the processing is taking place and there is no other legal basis for the processing; (iii) you object to the processing and there are no legitimate grounds for overriding the processing; (iv) personal data have been processed unlawfully.
  • Right to restriction of processing – you have the right to obtain from PHONEO Association the restriction of processing if you are in one of the following cases: (i) you contest the accuracy of the data, for a period of time that allows PHONEO Association to verify the accuracy of the data; (ii) the processing is unlawful and you object to the erasure of your personal data and instead request the restriction of its use; (iii) you object to the processing for the period of time for which PHONEO Association’s legitimate rights are verified as overriding your rights.PHONEO Association will notify each recipient to whom personal data have been disclosed of any restriction of processing, unless this proves impossible or involves a disproportionate effort, and will inform you of these recipients if you so request.
  • Right to data portability – you have the right to receive your data personal data, as provided to PHONEO Association, in a structured, commonly used and machine-readable format and to transmit this data to another controller under certain conditions; in exercising this right, you have the right to have your personal data transmitted directly from PHONEO Association to another controller where this is technically feasible.
  • Right to object – you have the right to object, on grounds relating to your particular situation, at any time to the processing of your data. personal data, including profiling on the basis of those provisions.
  • The right not to be subject to a decision based solely on automated processing, including profiling.
  • Right to lodge a complaint with the National Supervisory Authority for Personal Data Processing.
  • The right to withdraw your consent at any time, without affecting the lawfulness of the processing of personal data carried out by PHONEO Association on the basis of consent prior to the withdrawal of consent.

The exercise of any of the aforementioned rights may be realized by submitting a written request, dated and signed, to the Association, at the address. Decebal 22-24, Cluj-Napoca, Romania, or by e-mail to gdpr-phoneo@phoneo.ro. The Data Protection Officer of the Association can be contacted at Str. Decebal 22-24, Cluj-Napoca, Romania, or by email at gdpr-phoneo@phoneo.ro.